Executive Secretary

ABOUT THE JOB:

The Operations Manager will be responsible for managing the office facilities, documentations, finance tasks, events, and operation on a day-to-day basis, with a special interest in fulfilling the needs of the related individuals and organizations; and building a creative and collaborative community and culture.

• Mainly responsible for accounting department all transactions of payments and expenses.
• After registration activities and payment collection.
• Monitoring and supervising day to day Accounting income statements and expenses and recording them and reporting to Manager directly as needed, weekly and monthly bases.
• Make sure that all client transactions are recorded and professional and well organized and updated.
• Make sure dates of installments (for multi-levels registered) are checked and initiate collection on time.
• Recording, updating, and reporting all clients’ payment issues either from his side or from all salespersons’ side.
• Weekly and monthly income sheets report to GM with respect to expenses.
• Communicate with responsible sources for the creation of a balance sheet and recheck all elements on the sheet before reporting to GM.
• Fully responsible for administration personnel issues related to Government employment office with respect to social insurance documents needed to be submitted.
• Reports to the General Manager on specific deadlines either weekly or monthly for all task records and accounting situation cash flow.
• Managing day-to-day operation of a complete office in an organized manner.
• Developing structures, processes, policies and systems for improving the operations.
• Professional writing for reports, proposals, letters, emails, and other communications.
• General Financial Issues (records, invoices, receipts, ..etc)
• Confidently managing office and facilities staff, and other external service providers.
• Being present at the office in a punctual manner at official working hours.
• Receiving calls and correspondence on behalf of office users.
• Developing a friendly and collaborative environment.
• Planning for events and other activities, and managing their execution.

JOB REQUIREMENTS:

• Fluent in spoken and written English and Arabic languages.
• Have a bachelor of English Commerce – Accounting Department.
• Proven work experience as a secretary or administrative assistant.
• Excellent and organized writing and communication skills.
• Familiarity with office organization.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Proficiency in MS Office.
• Females Only.